Executive Assistant

Job Summary  

Performs comprehensive and specialized administrative functions of a highly responsible and confidential nature for the market executive of the facility/location. Maintain the corporate office using considerable discretion and independent latitude. Work is to support the administrative offices by coordinating activities, both operational and planning and ensuring timely flow of information to and from the office of the market executive.

Performs project management, logistical coordination, and successful delivery of Board and Community meetings, executive events, skip level preparation tracking and meeting scheduling

Essential Function

• Performs administrative support functions in a manner that maintains a high degree of accuracy and represents the organization's values.
• Provide project management support for market executive initiatives and processes suitable for the work.
• Manage change and/or conflicts within any project in an effective, timely, an appropriate manner.
• Professionally communicate verbally and in writing with a broad spectrum of audiences which may include CommonSpirit Health Executive Leadership, market leadership, physicians, and external points of contact.
• Ensures information flows to and from the market office via all types and methods of communication (correspondence, meetings, speeches, etc.)
• Conducts research, prepares speeches, presentations and talking points for the executive on an array of topics and various constituents.
• Ensures appropriate decision-making protocols are followed based on organizational policies and procedures.
• Serves as representative and ambassador for the executive as directed. Ensures executive's calendar includes appropriate time for rounding and forum activities.
• Oversees the daily activities of the administrative assistants as it applies to standard work for the executive office. Works with administrative staff to ensure accuracy, coordination, and prioritization of the system- wide calendar.
• Reviews correspondence and drafts responses for the executive as appropriate and/or forwards to the appropriate person for response and/or reply.
• Serves as a resource within the executive office to support complex projects. Provides project management within the executive office as needed.
• Facilitates prompt action on new and renewal contracting.

Minimum Qualifications

Education and Experience

• High School Diploma or GED 
• Five years of executive assistant experience in a large organization

Licensure and Certifications:

None

Knowledge, Skills, Abilities, and Training

• Exceptional interpersonal skills and strong managerial ability.
• Ability to interact and influence at the most senior levels of an organization and to work collaboratively across function, level, and departments toward shared objectives.
• Ability to work cooperatively and strategically in a team environment with all levels of professional, technical, and administrative staff and to integrate resources on a timely and organized basis.
• Established skills in planning and managing multiple projects/agendas.
• Well organized and able to prioritize and manage competing priorities.

Located in the Phoenix, Ariz., suburb of Chandler, the Chandler Regional Medical Center is a 429-bed, not-for-profit hospital with more than 2,600 team members and almost 1,000 doctors on staff representing all major specialties. Chandler Regional joined the Dignity Health system in 1999, but has been part of the community for more than 50 years. The hospital includes a Level I Trauma Center, a Heart and Vascular Center, a Wound Healing Center, a Family Birth Center and many additional services. Dignity Health Chandler Regional, Mercy Gilbert, and Arizona General Hospital Mesa awarded $422,000 in grants to support five community projects led by 15 local organizations. Since 1991, Dignity Health's Community Health Improvement Grants program has provided $91 million to nearly 3,800 health projects, focusing on vulnerable and underserved populations.