Administrative Assistant
About Us
Inspired by faith. Driven by innovation. Powered by humankindness. CommonSpirit Health is building a healthier future for all through its integrated health services. As one of the nation’s largest nonprofit Catholic healthcare organizations, CommonSpirit Health delivers more than 20 million patient encounters annually through more than 2,300 clinics, care sites and 138 hospital-based locations, in addition to its home-based services and virtual care offerings.
Our Mission
As CommonSpirit Health, we make the healing presence of God known in our world by improving the health of the people we serve, especially those who are vulnerable, while we advance social justice for all. To learn more about a calling that defines and unites, please click here for more information about our mission, vision, and values.
The posted compensation range of $24.15 - $34.12 /hour is a reasonable estimate that extends from the lowest to the highest pay CommonSpirit in good faith believes it might pay for this particular job, based on the circumstances at the time of posting. CommonSpirit may ultimately pay more or less than the posted range as permitted by law.
Performs plant operations support and office support functions for the Plant Maintenance department. Monitor and control the computer database and manual documentation system for the energy management system, fleet management, purchasing, and fire alarm system. Collects and compiles data to prepare reports for the preparation of annual budget estimates and Safety Committee meetings.
- Adds information into the Equipment Maintenance Database system (EMDBS) concerning newly acquired equipment, including purchases, rentals, donations, and demonstrator models. Updates records concerning status when equipment is retired to taken out of service. Maintains service and repair records on equipment for review by inspectors, governmental agencies or to maintain cost records. Records, edits, and files work orders.
- Continually updates and reorganizes files for efficient record keeping, forecasting of expenses, and access to information in computers, spreadsheets, and database systems. Maintains storage of records for outside agency review.
- Attend and take minutes of meetings. Transcribe minutes/notes into required reports. Compiles data, formats reports, and assists the director in preparing annual and regulatory reports.
- Completes purchase orders and enters purchase request information in the computer. Upon receipt of equipment/supplies, check purchase orders and original prices quoted against what is charged. Researches, reports, and resolves questionable charges.
- Reviews time sheets and posts time off or corrections and submits to the director for approval.
- Ensures documentation is within Federal and State regulations, updates policies and procedures for the Vehicle Management Program. Maintains and monitors individual driver safety records, maintains individual vehicle and preventive maintenance records.
Job Requirements
Minimum:
- Three (3) years of increasingly responsible experience, which involved performing support or operational work in a building/plant maintenance work setting.
- Strong computer skills, including spreadsheet, database, and word processing
- Strong shorthand, typing skills
Preferred:
- High school graduate or equivalent.
- College degree or college classes completed in Secretarial Science or English
- Strong communication skills, both written and verbal
- Ability to work in a fast paced environment
Where You'll Work
Mercy Medical Center, a Dignity Health member, has been building a rich history of care in our community for more than 100 years. We have grown from a small one-story wooden structure into a major healthcare provider with a new 186-bed main campus, offering the latest in facility design and technology. Mercy also operates Outpatient Centers, a Cancer Center and several rural clinics.
Wherever you work throughout our system, you will find faces of experience with dedication to high quality, personalized care. Joining our 1,300 employees, 230 physicians and many volunteers, you can help carry out our commitment to providing our community with the excellence they have come to associate with Mercy Medical Center.
Depending on the position offered, CommonSpirit Health offers a generous benefit package, including but not limited to medical, prescription drug, dental, vision plans, life insurance, paid time off (full-time benefit eligible team members may receive a minimum of 14 paid time off days, including holidays annually), tuition reimbursement, retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings, as may be amended from time to time. For more information, please visit https://www.commonspirit.careers/benefits.
Unless directed by a Collective Bargaining Agreement, applications for this position will be considered on a rolling basis. CommonSpirit Health cannot anticipate the date by which a successful candidate may be identified.
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Equal Opportunity
CommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law. For more information about your EEO rights as an applicant, please click here.
CommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA). CommonSpirit Health™ participates in E-Verify.