SSRM Procurement Specialist II

• Checks purchase requisitions for proper authorization and completeness prior to the acquisition of any requested supplies and equipment
• Initiates and maintains purchase orders, utilizing Materials Management software system
• Works closely with requesting departments, providing information and assistance in purchasing related matters
• Continually seeks to understand and support customer needs, concerns, and priorities.  Meets or exceed customer expectations and requirements
• Ensure all capital equipment specifications meet customer requirements
• Create equipment trade in purchase orders
• Works with construction project teams in managing purchases and expenditures
• Attends on site facility based meetings as required to support capital projects
• Provide alternate sourcing and market trend information to support capital projects
• Works with facilities and vendors to stage/hold capital purchases until delivery date is operationally viable
• Manages physician preference items by understanding the physician needs and operational requirements of surgical departments while ensuring high quality low cost alternate products
• Compliance with all implant and tissue documentation and tracking
• Evaluates custom pack cost benefits related to product changes 
• Is a resource for surgical departments in identifying approved vendors and supplies
• Works with surgical departments in completing After-the-Fact purchase orders
• Assist surgical departments with equipment trials
• Attend surgical council meetings as required
• Identifies available sources of supply, including alternate products, in the event of back orders
• Performance of buying functions with accuracy and competence
• Check order status or confirmation before close of business each day, and assure timely delivery and performance
• Contacts departments via approved process in the event of a critical product on back order
• Returns all calls within one business day
• Follows department guidelines and notifies the facility Materials Manager of any variances to the guidelines that may be critical in handling/expediting and processing purchasing orders
• Identifies suitable purchasing arrangements for products, including contracts, blanket orders, Standing orders and vendor stocking arrangements
• Management of Blanket and Standing orders to ensure adherence and appropriate renewal action
• Arranges for the procurement of supplies on a pooled basis, rather than department by department
• Obtains emergency and rush ordered supplies in coordination with the end user departments as required
• Expedites and follow-ups on orders placed on a regular scheduled basis
• Communicates to departments; price, terms, back orders, problems and shipping, as arrangements are made in their behalf
• Manages vendor returns and credits
• Exercises tact, discretion and diplomacy in establishing and maintaining harmonious relations with end user departments
• Advises departments of any changes or restrictions on materials that would prohibit the acquisition
• Keeps informed of current departmental practices or changes by regularly attending staff meetings
• Participates in continuing education related to profession
• Ensures unscheduled absences do not exceed department guidelines
• Observes the department dress and grooming standards and consistently wears name badge
• Provides proper notification of absence or tardiness within established guidelines
• Maximizes the use of all facility resources, including supplies, own time and time of others
• Performs duties in an independent manner with little or no need for direct supervision
• Seeks guidance from department managers when appropriate
• Recognizes and performs duties which need to be performed although not directly assigned and regularly assists others
• Seeks methods to improve current practices by identifying problems and proposing viable solutions to supervisor
• Additional duties as needed

Minimum Qualifications:

• Five (5) years of experience as a buyer within a multi facility healthcare organization
• Two (2) years of experience having responsibility for supporting surgical departments or capital equipment purchases
• High School Diploma with five (5) years purchasing experience or Associate’s degree with two (2) years purchasing experience
• Sound customer service techniques and practices, ability to communicate in a professional and articulate manner with internal and external partners at all levels both verbal and written, remain calm and courteous while handling problems, knowledge of Materials Management operations, Lawson system experience, follow established procedures, proficiency in Word and Excel

Preferred Qualifications:

• Experience in the procurement of physician preference items
• Experience in a customer service oriented team environment supporting facilities with Construction in Progress (CIP)
• Bachelor’s degree in Business or related field
• Certification as a purchasing agent from a nationally recognized organization
• Certified training related to capital equipment, CIP or surgery procurement and operations

Inspired by faith. Driven by innovation. Powered by humankindness. CommonSpirit Health is building a healthier future for all through its integrated health services. As one of the nation’s largest nonprofit Catholic healthcare organizations, CommonSpirit Health delivers more than 20 million patient encounters annually through more than 2,300 clinics, care sites and 137 hospital-based locations, in addition to its home-based services and virtual care offerings. CommonSpirit has more than 157,000 employees, 45,000 nurses and 25,000 physicians and advanced practice providers across 24 states and contributes more than $4.2 billion annually in charity care, community benefits and unreimbursed government programs. Together with our patients, physicians, partners, and communities, we are creating a more just, equitable, and innovative healthcare delivery system.