Health Information Tech
About Us
Inspired by faith. Driven by innovation. Powered by humankindness. CommonSpirit Health is building a healthier future for all through its integrated health services. As one of the nation’s largest nonprofit Catholic healthcare organizations, CommonSpirit Health delivers more than 20 million patient encounters annually through more than 2,300 clinics, care sites and 138 hospital-based locations, in addition to its home-based services and virtual care offerings.
Our Mission
As CommonSpirit Health, we make the healing presence of God known in our world by improving the health of the people we serve, especially those who are vulnerable, while we advance social justice for all. To learn more about a calling that defines and unites, please click here for more information about our mission, vision, and values.
The posted compensation range of $26.60 - $33.33 /hour is a reasonable estimate that extends from the lowest to the highest pay CommonSpirit in good faith believes it might pay for this particular job, based on the circumstances at the time of posting. CommonSpirit may ultimately pay more or less than the posted range as permitted by law.
This position is responsible for coordination of medical record control functions to ensure the timeliness, accuracy, integrity, and reliability of data and information created for all patients treated within the facility. This position must accurately analyze and interpret the contents of the medical record for the purpose of determining completeness of the entries, monitoring record completion requirements of the Medical Staff Bylaws, Rules and Regulations, and completing paperwork necessary to register births and fetal deaths. Processes medical records in various formats including paper, electronic, and scanned media. Uses computerized systems to track medical record locations and completion status. Assists patients and external requestors in accessing Protected Health Information in compliance with laws, statutes, and organization policies and procedures. Assists physicians in the accurate completion of medical records both concurrently and retrospectively. Works with Nursing Staff on the units to assist in completing the medical record timely. This position requires the full understanding and active participation in fulfilling the Mission of Community Hospital of San Bernardino. It is expected that the employee will demonstrate behavior consistent with the Core Values. The employee shall support Community Hospital of San Bernardino's strategic plan and the goals and direction of the quality improvement/process improvement activities.
- Receives and processes medical records at the end of the encounter, including picking up charts, accounting for charts using computerized lists of discharges, and working with staff on the Nursing Units and in Departments to locate charts not received. Includes the use of computerized systems to track the receipt and location of medical records throughout the facility.
- Performs concurrent analysis of medical records on the Nursing Units to achieve chart completion prior to patient discharge, including flagging missing dictation and signatures, filing loose material in the chart, monitoring the correct order of the chart, thinning patient charts that have become too large for the chartback.
- Assembles and analyzes medical records according to Dignity Health and hospital policies and rules of the Medical Staff. Includes use of computerized systems to track physician completion deficiencies. Reanalyzes medical records for elements of completion after the records have been pulled for physician completion. Forwards paperwork to appropriate Departments or facilities as required in hospital and department policies and procedures.
- Maintains the incomplete, permanent, and archival files of the hospital, including filing records into the correct locations based on the stage of completion and/or age of the record; assembling loose material into the correct encounter records. Includes the use of computerized systems to create encounter volumes and track records moved between locations within and outside the HIM Department.
- Retrieves medical records for patient care, administrative use, release of information, hospital reimbursement, and other legitimate uses of the medical record. Locates the correct medical record from locations throughout the HIM Department and hospital. Assesses the legitimacy of requests for access to medical records based on Dignity Health and hospital policies.
Job Requirements
- One (1) year of previous clerical experience in a Health Information Management setting in a hospital required.
- Experience working directly with physicians and clinical care providers preferred
- Accurate key stroke skills
- Ability to file alphabetically, numerically, and in terminal digit order
- Working knowledge of medical terminology
Where You'll Work
Founded in 1910, Dignity Health - Community Hospital of San Bernardino is a 347-bed, acute care, nonprofit, community hospital located in San Bernardino, California. Known for its programs in maternity care and pediatrics, behavioral health and long-term subacute care for adults and children, the hospital also includes inpatient and outpatient surgery. The hospital shares a legacy of humankindness with Dignity Health, one of the nation’s five largest health care systems. Visit here https://www.dignityhealth.org/socal/locations/san-bernardino for more information.
Depending on the position offered, CommonSpirit Health offers a generous benefit package, including but not limited to medical, prescription drug, dental, vision plans, life insurance, paid time off (full-time benefit eligible team members may receive a minimum of 14 paid time off days, including holidays annually), tuition reimbursement, retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings, as may be amended from time to time. For more information, please visit https://www.commonspirit.careers/benefits.
Unless directed by a Collective Bargaining Agreement, applications for this position will be considered on a rolling basis. CommonSpirit Health cannot anticipate the date by which a successful candidate may be identified.
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Equal Opportunity
CommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law. For more information about your EEO rights as an applicant, please click here.
CommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA). CommonSpirit Health™ participates in E-Verify.