Administrative Secretary

As our Administrative Professional, you will be an integral contributor to our operational success, providing comprehensive support to leadership and ensuring an environment of efficiency and high-quality service.

Every day, you will facilitate the streamlined operation of the office, managing diverse administrative functions and cultivating effective internal and external communication networks.

To thrive in this critical role, you will demonstrate exceptional organizational acumen, a proactive and resourceful approach to problem-solving, and an unwavering commitment to anticipating needs and delivering accurate, timely support.

• Provides and updates data/information on behalf of their direct management member to requesting departments/agencies/companies as appropriate upon request.
• Schedules/arranges meetings and appointments for their direct management member to include sending notices, reminders, changes, cancellations and/or confirming scheduled appointments. Ensures accommodations are adequate; schedules and confirms food service, conference rooms, and equipment when need.
• Reminds their direct management member daily of calendar appointments for that day to include location, time, and meeting subject matter, in addition to ensuring the they have all materials needed for said meetings.
• Takes, prepares and distributes minutes for various meetings as directed/requested by their direct management member.
• Creates and maintains various reports, and works on special projects as requested by their direct management member. Proofreads, edits and prioritize documents to include highly technical and/or procedure drafts in order to ensure accuracy, neatness, precise use of grammar, punctuation and data.
• Creates and maintains filing systems to include copies of all pertinent information to maintain accurate, precise and easily accessible records.

Required

• Associate Of Arts in (Administrative Assistant, Medical Administrative Assistant, Business, Office Administration, Health Science or related field) or A combination of education and/or equivalent administrative support experience may be considered (two years of related experience will be credited for each one year of education required)., upon hire and Minimum of three (3) years administrative support and project management experience.

Preferred

• Bachelors Other in Business or a related field and Experience in an acute care hospital or healthcare facility, upon hire
• Certified Professional Secretary, upon hire

Founded in 1910, Dignity Health - Community Hospital of San Bernardino is a 343-bed, acute care, nonprofit hospital. Serving over 75,000 patients annually, the hospital offers a full complement of services including a Level II NICU, maternity care and pediatrics, and behavioral health and long-term subacute care for adults and children. 

Additionally, Community Hospital of San Bernardino has been recognized with the gold seal of approval by the Joint Commission, as an LGBTQ+ Healthcare Equality Leader by the Human Rights Campaign Foundation, and rated five stars for Children’s Subacute Center by the Centers for Medicare and Medicaid Services. In 2025, we were voted Best Hospital by Inland Empire Magazine. 

Community Hospital of San Bernardino shares a legacy of humankindness with Dignity Health and CommonSpirit Health, one of the nation’s largest health care systems, dedicated to providing compassionate, high-quality, and affordable patient-centered care.

One Community. One Mission. One California 

Depending on the position offered, CommonSpirit Health offers a generous benefit package, including but not limited to medical, prescription drug, dental, vision plans, life insurance, paid time off (full-time benefit eligible team members may receive a minimum of 14 paid time off days, including holidays annually), tuition reimbursement, retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings, as may be amended from time to time. For more information, please visit our Total Rewards

Unless directed by a Collective Bargaining Agreement, applications for this position will be considered on a rolling basis. CommonSpirit Health cannot anticipate the date by which a successful candidate may be identified.